Call our office on:

01793 514 441


Job duration:
On going

Start date:

England, Wiltshire, Swindon

Industry type:
Admin and Secretarial, Automotive

£21,000 - £22,000 per annum

Frankly feature header

Search Jobs

Used Vehicle Administrator

Job description

Job Title: Used Vehicle Administrator

Our client based in West Swindon are looking for an experienced, organised Administrator to join their team on a permanent basis. As the successful candidate, you will be liaising with internal customers and colleagues and responsible for the processing of vehicle administration documents, processing orders and confirming all relevant documentation is received prior to release.

Job Purpose:

To provide administration for TopUsed Retails Sales, ensuring Company Policies and Procedures are followed at all times and processed in a timely manner

Key Responsibilities:

  • To raise relevant documents relating to vehicle sales
  • To check payment and any part exchange details are received prior to raising the delivery note
  • To raise Third Party Order numbers as requested ensuring these are correctly authorised with quotations as required
  • Ensure vehicle documents are filed correctly
  • Ensure all administration is carried out accurately and in a timely manner
  • Check and authorise incoming invoices in a timely manner
  • Answer the phone & deal with day to day enquires from salesman / customers / finance houses
  • Ensure all Part Exchange documents are received before passing to relevant person
  • Allocating stock to the correct sales offices
  • To provide information, maintain records and carry out duties in an accurate, efficient and timely manner

Required competencies:

  • Good organisational and administration skills
  • Methodical
  • Willingness to learn and work with others
  • Good communication and interpersonal skills
  • Team player and ability to work on own initiative
  • Good attention to detail is essential
  • Flexible approach to work
  • Ability to work in a fast pace environment

Required experience:

  • Minimum of 1 - 2 years experience in a similar role and environment

Computer skills:

  • Microsoft Office
  • Microsoft Outlook
  • Internet based packages
  • SAP)

Specific knowledge:

  • An understanding of the commercial motor industry and an understanding of the DVLA is preferable

Language skills:

  • English: Fluent
  • German (preferred)

Education: GCSE standard (English & Maths) or above

Application Form


What Our Clients Say

"I have used Frankly Recruitment to source and secure temporary employees to support my business. I have found their service to be of the highest qual..."

We have worked closely with Frankly for many years now and they fully understand our staffing requirements and continue to provide us with suitable st..."

More Testimonials